organization management

Introduction

•      A set-up where individuals from diverse backgrounds, different educational qualifications and varied interests come together to work towards a common goal is called an organization.

•      The employees must work in close coordination with each other and try their level best to achieve the organization’s goals.


•      It is essential to manage the employees well for them to feel indispensable for the organization.
•      Organization management helps to extract the best out of each employee so that they accomplish the tasks within the given time frame.
•      Organization management binds the employees together and gives them a sense of loyalty towards the organization.

Essential Features of Organization Management

•      Planning
–    Prepare an effective business plan. It is essential to decide on the future course of action to avoid confusions later on.
–    Plan out how you intend to do things.

•      Organizing
–    Organizing refers to the judicious use of resources to achieve the best out of the employees.
–    Prepare a monthly budget for smooth cash flow.

•      Staffing
–    Poor organization management leads to unhappy employees who eventually create problems for themselves as well as the organization.
–    Recruit the right talent for the organization.*

•      Leading
–    The managers or superiors must set clear targets for the team members.
–    A leader must make sure his team members work in unison towards a common objective. He is the one who decides what would be right in a particular situation.

•      Control
–    The superiors must be aware of what is happening around them.
–    Hierarchies should be well defined for an effective management.
–    The reporting bosses must review the performance and progress of their subordinates and guide them whenever required.
•      Time Management
–    An effective time management helps the employees to do the right thing at the right time.
–    Managing time effectively always pays in the long run.

•      7/ Motivation
–    Motivation goes a long way in binding the employees together.
–    Appreciating the employees for their good work or lucrative incentive schemes go a long way in motivating the employees and make them work for a longer span of time.

Management Style - Meaning and Different Types of Styles

•      The art of getting employees together on a common platform and extracting the best out of them refers to effective organization management.
•      Management plays an important role in strengthening the bond amongst the employees and making them work together as a single unit. It is the management’s responsibility to ensure that employees are satisfied with their job responsibilities and eventually deliver their level best.
•      The management must understand its employees well and strive hard to fulfill their expectations for a stress free ambience at the workplace.

What is Management Style ?

•      Every leader has a unique style of handling the employees (Juniors/Team). The various ways of dealing with the subordinates at the workplace is called as management style.
•      The superiors must decide on the future course of action as per the existing culture and conditions at the workplace. The nature of employees and their mindsets also affect the management style of working.
Different Management Styles

•     Autocratic Style of Working
–    In such a style of working, the superiors do not take into consideration the ideas and suggestions of the subordinates.
–    The managers, leaders and superiors have the sole responsibility of taking decisions without bothering much about the subordinates.
–    The employees are totally dependent on their bosses and do not have the liberty to take decisions on their own.
–    The subordinates in such a style of working simply adhere to the guidelines and policies formulated by their bosses. They do not have a say in management’s decisions.
–    Whatever the superiors feel is right for the organization eventually becomes the company’s policies.
–    Employees lack motivation in autocratic style of working.

•     Paternalistic Style of Working
•      In paternalistic style of working, the leaders decide what is best for the employees as well as the organization.
•      Policies are devised to benefit the employees and the organization.
•      The suggestions and feedback of the subordinates are taken into consideration before deciding something.
•      In such a style of working, employees feel attached and loyal towards their organization.
•      Employees stay motivated and enjoy their work rather than treating it as a burden.
•     Democratic Style of Working:
•      In such a style of working, superiors welcome the feedback of the subordinates.
•      Employees are invited on an open forum to discuss the pros and cons of plans and ideas.
•      Democratic style of working ensures effective and healthy communication between the management and the employees.
•      The superiors listen to what the employees have to say before finalizing on something.

•      Laissez-Faire Style of Working
–    In such a style of working, managers are employed just for the sake of it and do not contribute much to the organization.
–    The employees take decisions and manage work on their own.
–    Individuals who have the dream of making it big in the organization and desire to do something innovative every time outshine others who attend office for fun.
–    Employees are not dependent on the managers and know what is right or wrong for them.

Section II –management skills

•      To be successful, there are many skills a manager needs to master. The adapted Kammy Hatnes' pyramid structure allow us to show the increasingly difficult management skills that a manager must master at each level and to also display how these management skills build on each other to help him achieve success in his management career.
•      The result is the Management skills pyramid. Each level of the Management Skills Pyramid is listed below.

The Management Skills Pyramid, Level 1

•      shows the basic skills a manager must master just to get the job done. These are the fundamentals of the management job:
•      Plan
•      Organize
•      Direct
•      Control

The Management Skills Pyramid, Level 2
•      After you have mastered the basic skills in level 1, you need to move on and develop your skills on Level 2 of the Management Skills Pyramid. These are the management skills that you use to develop your staff. There are many specific skills required, and these are discussed in Level 2 of the Management Skills Pyramid, but they are grouped into these categories:
•      Motivation
•      Training and Coaching
•      Employee Involvement

The Management Skills Pyramid, Level 3

•      When you have become skilled in developing your staff, it's time to focus on Level 3 of the Management Skills Pyramid, improving your own development. These management skills are grouped as:
•      Self Management and
•      Time Management
•      Time management gets its own category because it is so important to your success in all the other skills.

The Management Skills Pyramid, Top Level
•      The peak of the Management Skills Pyramid, the single skill that will help you the most in developing success in your management career, is leadership.
•      As you develop your skill as a leader, as you make the transition from manager to leader, you will achieve the success you truly want in your management career.

Conclusion

•      You can probably become a manager without having all of these skills, but you’ll need all of them to be really successful and to get promoted to higher levels of management.
•       For every one of these skills, there are various levels of performance. No one expects a new manager to be superior at every one of these skills, but you should be aware of all of them, and you should do everything you can to learn more about each skill. Some of that learning will come through education. But much of the learning will come through experience — trial and error.

•      Just learn as much as you can about each skill, take nothing for granted, and focus on doing the very best that you can do. Learn from your mistakes and try not to repeat them. And ask for feedback — in many cases you won’t know what you could do better unless someone tells you.